Job Vacancy: Legal Executive at The Phoenix Mills Ltd., Pune [1-3 Years Exp; Full-time]

Job Vacancy: Legal Executive at The Phoenix Mills Ltd., Pune [1-3 Years Exp; Full-time]

Job applications are invited for the position of Legal Executive at The Phoenix Mills Ltd., Pune for the year 2024.


The foundation of The Phoenix Mills Ltd. was laid by the young visionary Mr. Ramnarayan Ruia in 1905 when Phoenix commenced operations as a textile manufacturing company.


Responsible for carrying out various administrative activities in the legal team for a project/center including proofing, printing, stamping, and registration of all legal documents, and ensuring their safe custody by prompt and efficient filing as per prescribed norms/processes. Also responsible for coordinating with various departments like Finance & Accounts, Projects, etc.


  • Graduate/Post Graduate in Law from a reputed institute
  • Qualified Solicitor
  • 1 – 3 years of relevant work experience
  • Good knowledge of computers and software related to legal trackers, etc.

Special Skills/Attributes

  • Good understanding and interpretation of laws
  • Good communication skills
  • Drafting of documents related to property


  • Coordinate with Retailers/Leasing to obtain documents required for registration
  • Update weekly legal tracker to cover LoIs received, LLA Prepare/Executed, Top Sheets prepared, and retain/file all original LoIs and letters received
  • Support the Manager – Legal in ensuring that the registration of the final agreement document is carried out as per statutory guidelines
  • Verify all accompanying documents as per the standard checklist (covering letter, area certificate and plans, Board Resolution, AoA, MoU, Indemnity Bond, and addendum, etc.)
  • Ensure cheques for security deposit, stamp duty, and registration charges are received, and an authorized person from the retailer side is available for appearance before the registering authority
  • Coordinate with the accounts team to get the pay order made for franking of stamp duty
  • Conduct registrations of all agreements duly post-verification from Retailer and Leasing
  • Update the registration database with salient details
  • Save all scanned copies of registered agreements in Share Drive for easy retrieval
  • Ensure one of the two notarized copies of the original agreement is archived with the legal team for safe custody
  • Assist the Manager – Legal in preparing letters for the fit-out process (Indemnity Bonds, Undertakings, etc.) closer to the time of mall opening and send them to the Ops team
  • Prepare a folder for every retailer with all documents as per the legal checklist
  • Serve as the custodian of all notarized copies of contracts/legal documentation concerned with all stakeholders at the center (including Leave & License Agreements, Service Agreements, Notices, and Replies, etc.)
  • Ensure all documents are signed by the correct signatory from the organization
  • Prepare drafts of NOC to retailers for finalization by the Manager – Legal
  • Support the center’s legal team in legacy litigation cases by maintaining records of dates/appearances, etc.
  • Prepare regular/monthly MIS reports for registrations undertaken for the Corporate Legal team’s review

To apply, click here.

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